Erasmus+ Traineeships (for all traineeships in Europe)

What is an Erasmus+ traineeship?

The Erasmus+ programme is an EU scholarship programme for students within all academic fields who wish to carry out parts of their education in another European country.

Aalborg University has applied for and been awarded with an Erasmus Charter for Higher Education. This makes it possible for students at Aalborg University to go abroad in Europe for a traineeship and to apply for a grant.

You can do a traineeship in any of the other countries participating in Erasmus (not Denmark, Greenland or Faroe Islands).

This page contains all the information which is special for traineeships within the Erasmus+ programme. These are similar to other internships in many ways, so please also read:

 

general information about Internships abroad

 

 

The placement can take place in:

  • Private or public companies
     
  • A public body at local, regional or national level
     
  • A social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions
     
  • A research institute
     
  • A foundation
     
  • A school/institute/educational centre (at any level)
     
  • A non-profit organisation NGO
     
  • A body providing career guidance, professional counselling and information service

 

The placement cannot take place in:

  • European Union institutions
     
  • Other EU bodies including specialised agencies
     
  • Organisations managing EU programmes

Requirements for an Erasmus+ traineeship

  • You are a full time student enrolled at AAU
     
  • A traineeship abroad is integrated in your study programme (or you can get credits for an internship/traineeship abroad. An application for an advance credit transfer is required). Please contact your study board if you are uncertain about your options
     
  • The minimum duration is 3 months and usually takes place during the autumn semester (September - December)
     
  • You are responsible for finding a traineeship
     
  • The work assignments must relate to your study. It is always a good idea to talk about the academic content/tasks with the internship coordinator at your department
     
  • Along working for the company/organisation you must conduct a problembased project based on your internship. You will be examinated in this project upon your return to Aalborg University
     
  • When you have been accepted for a traineeship an Erasmus+ Learning Agreement for Traineeships (contract) has to be prepared. The agreement has to be signed by you, the company/organisation and your supervisor/semester coordinator at AAU.
     
  • You must have proper insurances (both health, liability and accident insurances are required), which covers you 24-7
     
  • You must fulfil the Erasmus+ OLS language assessment both before and after your traineeship

How to register for an Erasmus+ traineeship

When you want to do an internship/traineeship abroad you must register in the International Office's online system.
 

 

Register for an ERasmus+ traineeship in our Online system

 

When you register, you automatically apply for a grant as well provided that you register before the deadline: 1 March for stays in the Autumn semester and 1 November for stays in the Spring semester

Do remember that is it very important to apply for a grant before the deadline to have the chance of receiving a grant. You have to apply even though you may not know all the details and have all the required documents by this time.

Most likely you will not know where you will be going by the deadline for the grant application however, you should not worry about that, because as soon as you know and upload documentation, we will place your application in the right pool: Erasmus+ (stays inside Europe) or the Internationalisation pool (stays outside Europe).

You must upload the required documentation in the system as soon as possible and NO LATER  than 1 June for the Autumn stays and  1 December for the Spring stays.

The increased requirements for insurances

It is your own responsibility to be covered by proper insurances during your Erasmus+ traineeship.

Aalborg University has no insurances which cover students going abroad.

The Erasmus+ programme has some special requirements for students doing a traineeship.

Are you covered by the traineeship host or do you have to take out the required insurances yourself?

In your Learning Agreement for Traineeships (the contract) the host company/organisation has to fill in a section regarding whether or not they will take out the required insurances for the trainee. If you are NOT covered by the company, you must take out all the following insurances yourself: 

  • Health insurance
     
  • Third-party insurance / liability insurance  (covering both private liability and work liability; damages caused by the student during work at the workplace)
     
  • Accident insurance / casualty insurance (covering injuries to the student during the traineeship  – both at work and during spare time)

 

Please note that the European Commission requires all three insurances in case you receive an Erasmus+ grant.

Copies of the insurances must be uploaded in the International Office´s online system (where you initially registered).

 

European Health Insurance Card

Concerning the health insurance: If you are an EU citizen you may already have the blue EU Health Insurance Card, but please note the following:

The blue card gives you access to medically necessary, state-provided healthcare during a temporary stay in any of the EU countries, Iceland, Lichtenstein, Norway and Switzerland, under the same conditions and at the same cost (free in some countries) as people insured in that country.

Cards are issued by your national health insurance provider.

Important information regarding the European Health Insurance Card:

  • it is not an alternative to travel insurance. It does not cover any private healthcare or costs such as a return flight to your home country or lost/stolen property
     
  • it does not cover your costs if you are travelling for the express purpose of obtaining medical treatment,
     
  • it does not guarantee free services. As each country’s healthcare system is different; services that cost nothing at home might not be free in another country

 

We recommend you contact your private insurance company to ensure that you are covered according to the requirements of the European Commission or take out the insurances with the company or another insurance company, e.g.:

 

Erasmus+ Online Linguistic Support (assessments and courses)

All Erasmus students must complete a mandatory online language assessment both before (or in the beginning of) and after the stay abroad. The European Commission has developed the Erasmus+ Online Linguistic Support.

We will send you a link to the assessment to your AAU student e-mail. The assessment takes approximately 40 to 50 minutes, and consists of questions regarding e.g. grammar, vocabulary and comprehension with a total of 70 questions.

You will have to take the test if the company language is one of the following six languages: English, German, French, Spanish, Italian or Dutch.

The result of your language assessment do not prevent you from taking part in the Erasmus+ mobility. For Higher Education students, the results are not communicated to the company/organisation. The assessment is provided by the EU/Erasmus+ programme and serves only to measure the language progress made during your mobility period.

If your level after the first test is B1 or lower, you will be offered an online language course. The course can be followed during your mobility period. This course is an offer and you are not obligated to take it – the assessments on the other hand are mandatory.

You have 30 days to complete the assessments both before and after the mobility period.

You will no longer be eligible for the Erasmus+ grant if you do not fulfil the assessment within time.

Erasmus+ Learning Agreement for Traineeships (the contract)

All students going for an Erasmus+ Traineeship must fill in an:

 

Erasmus+ Learning Agreement for Traineeships


How to fill it in:

  • You (the student) are responsible for filling in the GREEN boxes.
     
  • Your coordinator at Aalborg University (the sending institution) is responsible for filling in the GREY boxes. International Office cannot sign it since it has to be signed by the academic department, who can approve of the academic content.
     
  • The host company/organisation (the receiving institution) is responsible for filling in the BLUE boxes.

The Learning Agreement can be scanned and copies send by email.
 

the Learning Agreement is devided into three parts:

  • Before the Mobility - the part that must be filled in and signed by all parties prior to departure
     
  • During the Mobility - this part is only applicable if any changes occur if you for instance are going to switch department or if the end date changes
     
  • After the Mobility - the part that must be filled in an signed by the host company at the end of your traineeship

Please note that both/all three parts must be uploaded in International Office's Online system

Erasmus+ grant

When you register for an Erasmus+ traineeship in the online system, you automatically apply for an Erasmus+ grant as well, provided that you apply before the deadline: 1 March for the Autumn semester and 1 November for the Spring semester.
 

More about the Erasmus+ grant

Do remember that is it very important to apply for a grant before the deadline to have the chance of receiving a grant. You have to apply even though you may not know all the details and have all the required documents by this time.

Most likely you will not know where you will be going by the deadline for the grant application however, you should not worry about that, because as soon as you know and upload documentation, we will place your application in the right pool: Erasmus+ (stays inside Europe) or the Internationalisation pool (stays outside Europe).

You must upload the required documentation in the system  as soon as possible and NO LATER  than 1 June for the Autumn stays and 1 December for the Spring stays.

Do you have special needs? Erasmus+ Special Needs Support

Erasmus+ pays particular attention to guidance, reception, physical accessibility, pedagogical and technical support services, and, especially, financing the extra costs for students whose physical, mental or health-related conditions are such that their participation in Erasmus+ would not be possible without extra financial support. 


Additional grant

For your access needs during your mobility, you can apply for an Erasmus+ grant for students with physical, mental or health-related conditions in addition to the regular Erasmus+ traineeship grant. In preparation of your Erasmus+ mobility, you should indicate your needs and foreseen extra costs linked to your physical, mental or health-related conditions, in order to apply for the Erasmus+ special needs support grant. Please note that a doctor's note (or equivalent is needed)!


What are your access needs?

Areas that could be eligible for support linked to your Erasmus+ mobility, according to individual needs, include but are not limited to:

  • adapted accommodation
  • travel assistance
  • medical attendance
  • supportive equipment
  • adaption of learning material
  • an accompanying person, etc.


How to apply?

Contact Erasmus+ Coordinator Trine Nielsen 

Upon your return - things to remember

When your traineeship is coming to an end there are a number of things for you to remember:

  • Have the last part: 'After the Mobility - Traineeship Certificate' filled in and signed by the company/organisation before you leave
     
  • Fulfil the second language assessment from the Erasmus+ OLS. A link will be sent to your AAU student email.
     
  • Answer the online survey: Erasmus+ Participant Report. A link will be sent to your AAU student email.

The Learning Agreement must be uploaded in International Office's online system
 
NB! For students who received an Erasmus+ grant:  If you fail to do the above mentioned things, the International Office has the right to reimburse your grant.

Traineeships for recent graduates

Recent graduates may participate in a traineeship and apply for the Erasmus+ grant on the same conditions as students who are doing a traineeship as an integrated part of theis studies.

The application deadline is 1 March for traineeships in the Autumn semester. The traineeship must be settled and an Erasmus+ Learning Agreement must be signed before graduation (1 June).

Contact the International Office to learn more about this opportunity.