Practical information and personal preparation

Do you need a visa?

Be sure to check early on with the embassy or consulate of your destination country for any requirements you may need to meet to enter your destination, and also to reside there for the duration of your study stay or internship. Make sure to resolve all affairs related to this matter prior to your stay abroad.

Furthermore, you need to check with the responsible registration authorities where you are registered, to find out what you need to do to be allowed to re-enter Denmark after your stay abroad has ended.

Do not forget to take out insurances

It is your own responsibility to be covered by proper insurances during your stay abroad.

Aalborg University has no insurances which cover students going abroad.

We strongly recommend that you are covered both during working hours and during spare time in terms of the following insurances :

  • Sickness/health (both physical and mental diseases)
  • Liability 
  • Accident
  • Baggage

The Erasmus+ programme has some special requirements for students doing an Erasmus+ traineeship.

The European Health Insurance Card - for internships/traineeships in Europe only

If you are an EU citizen you may already have the blue EU Health Insurance Card, but please note the following:

The blue card gives you access to medically necessary, state-provided healthcare during a temporary stay in any of the EU countries, Iceland, Lichtenstein, Norway and Switzerland, under the same conditions and at the same cost (free in some countries) as people insured in that country.

The card is issued by your national health insurance provider.

Important information regarding the European Health Insurance Card:

  • it is not an alternative to travel insurance. It does not cover any private healthcare or costs such as a return flight to your home country or lost/stolen property,
     
  • it does not cover your costs if you are travelling for the express purpose of obtaining medical treatment,
     
  • it does not guarantee free services. As each country’s healthcare system is different; services that cost nothing at home might not be free in another country.

 

Check if you are already covered or take out insurances

We recommend you contact your private insurance company to ensure that you are covered appropriately or take out the insurances with another insurance company:

Are vaccinations needed?

If you are in doubt whether you need vaccinations before going abroad, please contact your own doctor.

accommodation

Accommodation for the duration of your internship is to be organised and paid by yourself. When you are looking for accommodation you should be careful and also utilize the possible contacts of the internship host. Some companies and organisations offer contacts to local landlords or even have accommodation at your disposal. It is always worth asking them.

Prepare for the stay abroad with a language course

Students at Aalborg University (campus Aalborg and campus Copenhagen) are able to take language classes as extracurricular activities.

There are courses available in: English, German, Spanish, French and Chinese.

The courses are taught by language teachers from the Study Board for International Business Communication and the Chinese courses (only in Aalborg) by teachers from The Confucius institute at Aalborg University.

Find out more about the language courses at Aalborg University

Taxation

You do not have to pay tax on grants that you have received for study or an internship abroad, provided that you use your grant for the intended purpose and can provide proof of this.

Avoid lapse of your Danish Residence Permit

Note that your Danish residence permit will automatically lapse if you no longer have a residence in Denmark - that is, if you are no longer registered at a Danish address in the Central Office of Civil Registration (CPR office).

The Danish Agency for Labour Retention and International Recruitment provides more information on how and when to apply for dispensation to prevent your residency permit from lapsing.

Expect a culture shock

Working in another culture is both exciting and challenging. It is important to realise that as the foreigner, you are the one who has the most adjusting to do and the more you can do now to prepare yourself, the better.

Even if you travelled in your host country before, it is important to realise that the study and learning culture (study abroad) or professional culture - including etiquette, language, and ideas of punctuality (internship abroad) may be quite a bit different than what you encountered as a tourist!

Be sure to set aside time and do some thorough research so you are well prepared. However, note that it is important to realise that no matter how much you prepare, there will be misunderstandings, communication issues, and challenges along the way. While they may be frustrating at the time, they are also the best lessons in culture! Keep an open mind, be observant, and ask questions and you will learn more than you thought possible.

 

Read our guide on culture shock

Is it required to have an advance credit transfer?

Very often an internship abroad is integrated in your study programme/curriculum. However, in some study programmes an advance credit transfer is required and then you need to submit an application to your study board.

Please contact your study board if you are uncertain about your options.
 

Find your study board