Gitte N. Jensen
Phone: 9940 7501
Phone: 9940 9656
An internship abroad is an excellent opportunity for you to gain valuable career and internatioanal experience. You will learn what it is like to work in an organisational environment and gain a sense of self confidence and professionalism. An internship abroad will strengthen your CV and provides you with valuable competences in your job search upon graduation.
Note that you are supposed to take an active part yourself in the search for an internship. The function of the internship coordinators is to assist you with information and support, while it is your job to do the actual application writing ect. The coordinators do not have a list of guaranteed internships from which you can choose, and it is your responsibility to search for an internship..
→ assist in the daily work
→ conduct an independent analysis for the host company
As mentioned above it is your own responsibility to find an internship. You have to prepare yourself for the process of searching for an internship.
This means to consider potential countries and internship hosts:
To fulfill the requirements for an internship abroad:
Please be aware that students are not allowed to receive a salary in connection with an project-based internship.
You are allowed to receive a monthly payment in case paid internships are a statutory requirement in the country where you have secured an internship (e.g. Germany). In such case you must waive your SU.
The business/organisation with whom you have secured an internship is allowed to offer you a gratuity of max DKK 3,000 per month (pre-tax). A gratuity is an appreciation of your contribution to the business/organisation and it must not be agreed upon in advance. Hence it cannot appear from the contract.
A possible gratuity can be paid at the end of every month of the internship or at the end of the internship. As a gratuity is taxable the total amount must be stated on the income tax return/form. The gratuity would be part of your tax-free amount according to the SU.
You are still entitled to SU despite a possible gratuity.
Besides a possible gratuity you are allowed to receive considerations etc. that serves as a reimbursement of documented expenses (e.g. rent, transportation etc.) related to the internship. Please be aware that such expenses must be documented.
When you want to do an internship abroad you must register in the International Office's online system.
When you register, you automatically apply for a grant as well provided that you register before the deadline: 1 March for stays in the Autumn semester and 1 November for stays in the Spring semester
Do remember that is it very important to register and apply for a grant before the deadline to have the chance of receiving a grant. You have to apply even though you may not know all the details and have all the required documents by this time.
Most likely you will not know where you will be going by the deadline for the grant application however, you should not worry about that, because as soon as you know and upload documentation, we will place your application in the right pool: Erasmus+ (stays inside Europe) or the Internationalisation pool (stays outside Europe).
Next you have to write a Curriculum Vitae (CV) and an application. You can upload the documents in the online system, if you would like feedback on your CV and application from the International Office before you send it to the company/organisation.
You can also book a meeting with one of the internship coordinators at the International Office. Please contact us by email.
The next step is to find out how to approach the company/organisation. Please check on their website whether they have an actual internship programme including application forms, deadlines etc. If not, a very good idea is to contact the place directly to enquire whether they would consider an application for an internship (do not ask whether they take interns, because they may turn you down before you get a chance to explain what you have to offer!).
Please make sure that you get the name of the person who is to consider such application, and ask what kind of documentation they additionally would like to receive (examination papers, references e.g.).
You are responsible for sending the application directly to the company/organisation yourself. If you would like to have some general information about what a student from AAU can offer you can obtain such information via email from the internship coordinators. If the company/organisation requests further documentation e.g. proof that the internship is part of your studies, the internship coordinators can provide such documentation as well.
Allow the company/organisation about two weeks to consider the application. If you have not heard from them after this time, we recommend that you contact the company/organisation and kindly ask whether they have received your application and have had the time to read it.
It is your responsibility to make sure that the application process progresses. This means that you have to have a new application ready at all times, so that you always have one application under consideration at a company or organisation, and one more ready to send in case the answer is negative from the previous place you have contacted.
If/when the application has been accepted, you are obliged to respond to the company/organisation within one week.
After this, an internship agreement/contract must be filled in and signed (download the agreement in the section below). Your work assignments must be coordinated and approved in cooperation with the company/organisation, your supervisor at Aalborg University and yourself. Please stay in contact with your supervisor when discussing the work assignments to make sure the content is in accordance with your study programme.
When the agreement is signed by you, your supervisor and the internship host, please log into the online system again to upload the agreement. The deadline for uploading the contract/agreement is 1 June in order to have the chance of receiving a grant.
When you have been accepted for an internship an agreement has to be prepared. The agreement must be signed by you, the company/organisation and your supervisor/semester coordinator at AAU. If the company has its own contract template this can also be used provided that it contains: a description of your working tasks, number of working hours, period of time, contact information etc.
When the internship agreement has been completed you must upload in the online system (and no later than 1 June, if you want to be considered for a grant).
All internships in Europe are Erasmus+ Traineeships and for that an Erasmus+ Learning Agreement for Traineeships must be completed.