Erasmus with countries outside Europe

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    Erasmus with countries outside Europe

    Withing the Erasmus+-programme you can apply for mobility projects with countries outside the EU, aka Partner Countries. This part of the Erasmus+-programme is also called “The International Dimension in Erasmus+”, “International Credit Mobility” or KA107. KA107 is open for mobility for both staff and students.

    Within most Erasmus+-activities it is possible to be either coordinator or partner in a project. Within KA107 AAU will always be the coordinator. This means that AAU will be in charge of implementing the project, manage the funds and report on the project. In other words, being part of KA107 is a somewhat larger commitment than being a partner in another Erasmus+-project.

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    History

    International Office has registered increasing interest in KA107.

    So far three departments have successfully obtained funding.

    2016: Department of Business and Management. The project is completed and final report has been submitted

    2018: Department of Planning. The project is currently being implemented and we expect it to close on 31.07.2020

    2019: Department of Architecture, Design and Media Technology (several researchers and research groups), and Department of Planning. The project is currently being implemented and we expect it to close on 31.07.2022.

    It is possible to apply for new projects every year (duration of projects will vary).

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    How to apply for Erasmus with countries outside Europe

    The application consists of some master data that is common for all of AAU and of separate application sections for each partner country that you want to apply for. Please note that AAU can only submit one application. This means that if two or more departments or research groups wish to apply for mobility with the same partner country all the applications for that country need to be merged into one application.

    To make sure that AAU only submits one application, the International Office coordinates the application process at AAU. However, please note that if you want to apply you will need to provide the content specific for your project. The International Office will compile this information and submit it as one application to the Danish Agency for Science and Higher Education (SFU).

    To be able to provide this description, you need to read the available information documents and budgets.

    The documents for 2020 will only be available once the application deadline is announced. This usually happens in November.

    The documents for 2019 can be found here: https://ufm.dk/uddannelse/tilskud-til-udveksling-og-internationale-projekter/erasmusplus/videregaende-uddannelser/sog-tilskud/tilskud-til-videregaende-uddannelse-udenfor-EU

    Before deciding whether to join the application  ICM Handbook for Participating Organisations (pt. Version 3.0).

    The EU considers KA107 as the foreign policy instrument of Erasmus+. This means that SFU and the Commision pay special attention to the projects being of particular benefit to the partner countries.

    Hence, to optimize your chances for obtaining funding, you need to be strategic with your application and usually applying for a few well-chosen partner countries and institutions works better than applying broadly.

    In general, you should not expect to receive full funding of your projects. And for countries like USA, Canada and Australia, it is common not to receive funding at all. This is because the budgets for these countries are both very popular and very small. Please also note that the SFU is obligated to distribute funds according to geographical balance which influences the distribution of funding.

    The SFU recommends that you only establish KA107 projects with known partners. Alternatively, you can start by applying for staff exchange to establish knowledge and trust with the partners.

    Finally, an application for KA107 is not a guarantee to receive funding. So if student and staff exchange is your main interest, please consider if an ordinary bilateral agreement for exchange suits your needs better. You can read more about that here: https://www.internationaloffice.aau.dk/staff/cooperation-agreements/#296577

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    Timeline

    The timeline for the application for Erasmus outside Europe for 2020 is still unknown (the deadline is usually announced in November).

    Below you’ll find the AAU-deadlines for the 2019 application (we expect a somewhat similar timeline for 2020).

    • 7 January, 12.00 noon: deadline for letting the International Office know if you are working on a KA107 project for the 2019 call. Please email os on internationaloffice@aau.dk remembering to include information on which countries and institutions you will be applying for.
       
    • 8 January: If you have let the International Office know that you are working on an application for the 2019 call, we will let you know if anyone else has expressed interest in the same countries and institutions. This will allow you to cooperate on the qualitative project descriptions.
       
    • 14 January (recommended): We recommend that you have received final confirmation on participation as well as project description input from partners at this stage.
       
    • 22 January, kl. 12.00: deadline for sending your project descriptions to the International Office on internationaloffice@aau.dk
       
    • 5. Febuary: International Office submits the compiled application to the Danish Agency for Science and Higher Education.
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    If you receive funding

    If your part of the application for funding for Erasmus outside Europe receives funding, you will be responsible for a number of processes. These include but are not limited to:

    • Signing the Interinstitutional Agreement with the Higher Educational Institutions in the partner countries you received funding for. Please find information on initiate an agreement here: https://www.internationaloffice.aau.dk/staff/cooperation-agreements/#296580
       
    • Agreing on the final content of the Interinstitutional Agreement can take a long time. So we encourage you to start talks on the agreement immediately after the application has been submitted. However, please only sign the agreement if you receive information that your project has been funded.
       
    • (Facilitating) signature of Learning Agreement for incoming students and interns.
       
    • (Facilitating) signature of Mobility Agreements and Certificate of Attendance for incoming staff
       
    • Academic guidance and nomination of outgoing interns (in cooperation of Study Board)
       
    • Academic guidance and nomination of outgoing students (in cooperation of Study Board)
       
    • Provide data for interim and final reports